Start dates
No dates have been set.
Dmitrieva Anna Pavlovna
teacher
: Lecturer at the Sectoral Center for Advanced Studies at the All-Russian Research Institute of Documentation and Archival Affairs, experience in conducting corporate seminars.
experience: JSC Aeroflot, JSC Tactical Missile Armament Corporation, FSUE Russian Post, VNIIDAD.
Author's activity: Author of articles in scientific-practical and historical-archival journals ("Office work", "Bulletin of the archivist"), reports and speeches at professional Russian and international conferences on document management.
Completed projects and worksof an applied nature: Development of an approximate nomenclature of cases for federal executive bodies (Rosokhrankultura of Russia) Nomenclature of cases for the Ministry of Agriculture of the Russian Federation; Departmental lists of documents with indication of storage periods for the Federal Tax Service, the Federal Treasury, the Higher School of Economics.
Participation in project teamson the development of the main normative and methodological documents in force in the Russian Federation: rules, GOSTs, instructions, lists, methodological manuals regulating the documentation of management in government bodies, local government bodies, government and non-government organizations;
Participation in research of the All-Russian Research Institute of Documentationand archiving in the following scientific areas: - monitoring of document flow in government bodies; - carrying out work in the field of unification and standardization of documentation, forms and methods of working with documents: - research of the terminology of records management and documentation support of management, development of dictionaries of terms and terminological standards;
: VNIIDAD consultant on the development of a nomenclature of cases, formation of cases, paperwork, etc.
Teaching activity: teacher of the Industry Center for Advanced Studies of the All-Russian Scientific Research Institute document ...
Doronina Larisa Alekseevna
teacher
- Candidate of Economic Sciences, highly qualified teacher, specialist in the field of records management
Regalia:
- Associate Professor of the Department of Documentation and Documentation Management
- Deputy Director of the Institute of Information Management Systems
- Leading specialist in the field of management documentation
- Member of the National Association of Professional Secretaries and Office Managers
- Member of the editorial council of the magazines "Kadrovik", "Personnel record keeping".
- Author of the textbook "Documentation" (State University of Management, 2012) and co-author of the textbook "Documentation Management: Workshop".
- Leading lecturer at the Gazprom training center and the State Information Technologies Coordination Center of the Russian Ministry of Education.
- Participant of projects for the automation of document flow of the IKT company, the IBS company, the Vesti Meta-technologies company.
Leader of seminars and trainings at the Center for Business Development "Profi-Career":
- Documenting
- Organization and technology of documentation support of management
- Information technology personnel management
- HR administration
- Information technology in the preschool educational institution
- Electronic document management
- Electronic archive
- Administrative systems and office technologies
- Enterprise systems based on SAP solutions
- Archival studies
"Personnel officer, personnel records management"
"Good secretary"
"Office work and document management at the enterprise"
"Human Resources and Personnel Service"
"Directory of the secretary and office manager"
"Handbook of a personnel officer"
"Office work"
"Secretarial business"
"Personnel Management"
"Human Resources Service"
"Search: from project to key"
Awarded with a diploma from the journal "Personnel business" for her activity in publications.
Candidate of Economic Sciences, highly qualified teacher, specialist in the field of document management Regalia: Associate Professor of the ...
Zaripova Ludmila Igorevna
teacher
- Expert practitioner in the field of Management Documentation.
- Deputy Head Branch center for advanced training of the All-Russian Research Institute of Documentation and Archival Affairs (VNIIDAD)
- Head of the Center for Distance Education in the Field of Office Work and Document Management and the Secretariat of the Center for Business Development "Profi-Career"
Conducts seminars and master classes on the following topics:
- Documenting organizational and administrative documents Records management and Document flow
- Control system for the execution of documents and orders in the organization
- Drawing up and execution of the minutes of meetings and meetings
- Business correspondence
- HR administration
- Alignment with the requirements of professional standards of local regulations of the employer
- Electronic document management
Teaching activities:
- Lecturer at the Industry Center for Advanced Studies
- All-Russian Scientific Research Institute of Documentation and Archival Affairs, experience in conducting corporate seminars.
- Art. Lecturer of the Department of "Automated systems of documentation support of management" of the Historical and Archival Institute of the RSGUOTSPK VNIIDAD
- At the Center for Advanced Studies of the All-Russian Research Institute of Documentation and Archival Affairs (VNIIDAD)
- Business Development Center "Profi-Career"
- In the publishing house Aktion and MCFR in webinars organized by the magazines "Modern technologies of office work and document management" and "Directory of the secretary and office manager"
- Author of the practical guide "Language features and principles of formatting business papers"
- Magazine author "Office work" and "Office work and document management in the enterprise", Directory of the secretary and office manager "
Completed projects
- Participation in the development and implementation of automated document management systems for OAO Gazprom and the Sechenov Medical Academy
- Development of management documents, business letters, reports for OAO Gazprom
Clients:
- Corporate Institute of OAO "Gazprom"
- Moscow Government (advanced training for state and municipal employees
- OJSC "Norilsk Nickel"
- OJSC "Avtovaz"
- FSUE "Rosenergoatom"
- FSUE "Russian Post"
- UPDK of the Ministry of Foreign Affairs of the Russian Federation, etc.
Expert practitioner in the field of Management Documentation. Deputy Head The branch center for advanced training of the All-Russian Research Institute of Documentation and Ar ...
Sergey Kuznetsov
teacher
Leading specialist of the Federal Archival Agency (Rosarkhiv) Ph.D.
Editor-in-chief of the journal "Office work" Member of the editorial boards of the magazines "Office work", "Secretarial business".
experience
Leading specialist of the Federal Archival Agency (Rosarkhiv)
Since 1985, he has worked in various positions in the State Archives of the Russian Federation from an archivist of the 1st category, a junior researcher to a deputy head. department of departmental archives
From 1992 to 2001 Head of the Archive of the Scientific Information Center of the Gorbachev Foundation
Education: Moscow State Historical and Archival Institute
Teaching activities
Teaches at the Russian State University for the Humanities (RSUH) and courses and seminars on Records Management and Archives
Seminar topics
office automation.
automated technologies in management
Electronic and cloud document flow
Consulting activities
consultant of the Department of Organizational, Scientific and Methodological Work and Automated Archival Technologies of the Federal Archival Agency
Independent analyst in the implementation of complex automation projects.
Leading specialist of the Federal Archival Agency (Rosarkhiv) Ph.D. Editor-in-chief of the journal "Office work" Member of the editorial boards of the magazines "Del ...
Pshenko Alexander Vladimirovich
teacher
Candidate of Historical Sciences
Head of the Department of "Documentation and preschool educational institutions»Institute of Information Management Systems, State University of Management
member of the "Guild of Document Managers»
PRACTICAL EXPERIENCE-
VNIIDAD - Head the sector “Improvement of documentation support of management (DOI); -
Head of the Department"Document management and preschool educational institution"
Teaching activities
Conducts seminars on refresher courses on topics
"Documentation and documentation of management activities"
"Technologies for documentation support of management",
"Administrative systems and office technologies";
"HR administration",
"Organization of personnel service";
"Archival studies",
"State and departmental archives",
"Archiving in commercial, research institutes and other management structures"
Has THANKS: Certificate of honor of the Federal Archival Service of Russia (Rosarkhiv) Certificate of honor of the Federal Archival Agency member of the "Guild of Document Managers"
Candidate of History
Dates and venues
The dates of the start of training have not been determined.
The branch center for advanced training in archiving and management documentation (OTSPK) VNIIDAD has existed for about 20 years. Since September 2003, it has the status of a basic organization for retraining and advanced training of personnel in archival science, document management and documentation support for the administration of the CIS member states (based on the decision of the Council of CIS Heads of Government of September 18, 2003).
OTSPK VNIIDAD has an unlimited License for the right to carry out educational activities (series 90L01 No. 0009769 registration No. 2676 issued by the Federal Service for Supervision of Education and Science on November 14, 2017).
Directions of study
Document management and documentation support of management (DOU), office work
Archival science and archival science.
Forms of education
|
Full-time |
Extramural-intramural |
Extramural |
|
Short-term refresher courses (from 16 to 80 academic hours) One-day courses and workshops (8 teaching hours) |
Crash and one-year professional retraining courses (600 teaching hours) Accelerated and one-year continuing education courses (500 teaching hours) |
Subjects, forms of training and timing of courses are determined charts training courses OTSPK VNIIDAD on archives, on documentation and preschool educational institutions.
It is possible to conduct classes according to an individual program and training at the customer's site... For corporate clients, the topic, program, duration and terms of training are determined jointly with the customer.
The course programs cover:
modern legal and regulatory-methodological framework for working with documents in government and administrative bodies, in various organizations, institutions and enterprises, as well as with archival documents
international and Russian standards for document management
traditional and new promising methods of working with documents in government and administration, in various organizations, institutions and enterprises, as well as with archival documents
automated document management systems
electronic document management
modern technologies for organizing the work of archival institutions, including work with electronic documents.
Teachers of OTSPK VNIIDAD
leading specialists of VNIIDAD are the developers of the main regulatory documents in force in the Russian Federation: laws, rules, GOSTs, instructions, lists and authors of methodological manuals for organizing work with documents in modern conditions
highly qualified employees of the federal state archives
experienced teachers of specialized universities
representatives of leading Russian and foreign companies for the development of software products and production of equipment for working with documents and documentary information from archives.
Graduation documents
at accelerated and one-year professional retraining courses are issued standard diploma (grants the right to conduct professional activities in the field of archiving or in the field of documentation support for management (DOU)),
at accelerated and one-year advanced training courses are issued standard certificate,
on short courses professional development -
certificate of the established form,
On one-day courses -vNIIDAD certificate.
Tuition payment
Tuition fees for courses can be found from charts training courses on archives,
by documentation and preschool education or check with the coordinators.
Payment for tuition is made by bank transfer to the settlement account of VNIIDAD.
VAT is not charged for training at the OTSPK VNIIDAD.
A copy of the payment order / payment receipt is submitted to the OCPK prior to the start of classes.
Federal budgetary institution "All-Russian Scientific Research Institute of Records Management and Archival Affairs" (hereinafter - VNIIDAD) in accordance with the Decree of the Government of the Russian Federation of June 24, 1992 No. 430 is the legal successor of the previously operating All-Union Scientific Research Institute of Records Management and Archival Affairs, created by the order of the Council of Ministers USSR dated 03/02/1966 No. 407r.
Participating in interaction with Rosarkhiv, scientific and methodological councils of archival institutions of federal districts and interested organizations in scientific forecasting of the development of archiving, shaping the priorities of scientific and technical policy of the archival industry, choosing promising areas of research in the field of archival science and records management, VNIIDAD objectively acts as one of the main integrators of the country's archival community.
1. Organization of activities
As a scientific organization, VNIIDAD operates in accordance with Federal Law No. 127-FZ dated 23.08.1996 "On Science and State Scientific and Technical Policy".
According to the Charter, approved by the order of Rosarkhiv dated May 31, 2011 No. 40, the institute carries out research, scientific information and educational activities.
The constituent and legal documents of VNIIDAD (Charter, Certificate of registration of a legal entity, Certificate of registration with a tax authority, etc.) are issued in the prescribed manner.
The organizational structure of the institute, which includes 7 divisions (4 departments, a laboratory and 2 centers (including the Self-Sufficient Industry Center for Advanced Studies)), in general, ensures the solution of its tasks. At the same time, it seems necessary to revise the distribution of the staffing levels between structural divisions, bearing in mind the increase in the number of people employed directly in research work.
All structural units have regulations, employees - job descriptions; the distribution of responsibilities between the director of the institute and his deputies has been established.
For the development of scientific topics, as well as for the preparation of the most serious regulatory and methodological documents, it is practiced to use such a flexible form of labor organization as the creation of temporary creative teams, the composition and duties of members of which are regulated by relevant orders.
The Directorate and the Academic Council function as the main advisory bodies at VNIIDAD.
The Directorate, acting on the basis of the Regulation approved by Order No. 57 of November 19, 2010, meets regularly 1-2 times a month and generally performs the functions assigned to it, although there is no plan of its work stipulated by the Regulation. The Directorate considers issues of organizing the work of the institute as a whole and of individual structural units, financial and administrative-economic activities, monitors the progress of the state assignment and state contracts concluded within the framework of the implementation of federal target programs, as well as the results of particularly important research projects.
The Academic Council (the Regulation on which and the work plan are absent) meets 2-3 times a year to discuss the annual results of the institute's activities, individual, most science-intensive research results, etc.
In violation of its own Charter and, despite repeated instructions from Rosarkhiv, the institute does not form an annual work plan, as a result of which it is guided mainly by the state assignment, contracts (agreements) for the performance of work and the provision of services, as well as the work plans of structural units.
Reports on the implementation of the state assignment (quarterly and annual) are sent to Rosarchiv in a timely manner.
In order to implement the Decree of the President of the Russian Federation of 07.05.2012 No. 597 "On measures for the implementation of state social policy" by order of Rosarkhiv dated 07.07.2014 No. 51, an action plan ("road map") "Changes in the social sectors aimed at increasing efficiency science in relation to the subordinate to the Federal Archival Agency of the federal budgetary institution "All-Russian Scientific Research Institute of Documentation and Archival Affairs." The indicators set by him are generally met, with the exception of the indicator on the level of wages, which is primarily due to the significant underfunding of the institute by the Ministry of Education and Science of Russia. In this regard, along with the continuation of interaction between Rosarkhiv and the Ministry of Education and Science of Russia on the issue of allocating additional funds to increase wages, the institute needs to find its own opportunities to increase the receipt of funds from income-generating activities, to concentrate organizational, personnel and intellectual efforts in this area.
Information about the Institute is posted and regularly updated on the official website of state and municipal institutions (http://www.bus.gov.ru), the Archives of Russia portal () and its own official website (http://www.vniidad.ru) ...
In the period 2014 - 2016. work was carried out to expand the possibilities for more effective use of the VNIIDAD website in the activities of the institute as a tool for information and advertising work and familiarize potential consumers with its scientific developments and areas of research. In particular, in 2016, the next modernization of the site was carried out due to the transition to the version on Joomla 1.5.26 of the information management system (CMS).
The relevant thematic sections of the site provide information support for the main activities of the institute by communicating the list of services to potential consumers, information about new information receipts in the reference and information fund, advertising new publications of the institute, information on plans for scientific events, posting up-to-date news information on document management and archiving , programs and schedules of training courses for advanced training and retraining, etc.
2. Staffing
For objective reasons, over the past few years, the staffing of VNIIDAD has been reduced and at the time of the inspection amounted to 100 people, of which 5 people are external part-time workers, 8 are internal. In fact, the payroll of the institute includes 59 people, 37 of whom are over 50 years old, incl. retirement age - 28. 33 employees have work experience in the institute or in archival institutions for over 15 years.
52 people have higher education, of which 48% (25 people) - historical-archival and historical; 9 - documentation; 4 employees have two higher educations. The institute has 4 doctors of sciences and 18 candidates of sciences.
By order of VNIIDAD dated 04.04.2016 No. 15, the Regulation on the procedure for attestation of scientific workers of the institute was approved, but their attestation has not been carried out in the last three years.
Labor contracts are concluded with all employees of the institute. Additional agreements to them are drawn up as required. At the same time, the institute did not proceed to transfer to an "effective contract" in accordance with the Program for the Step-by-Step Improvement of the System of Remuneration in State (Municipal) Institutions for 2012-2018, approved by the order of the Government of the Russian Federation dated November 26, 2012 No. 2190-r.
Professional development of employees takes place according to plans approved annually by the director of the institute. It covers all areas of the Institute's activities, including information technology, accounting, fire safety. Employees of the institute undergo advanced training at the Academy of Civil Protection of the Ministry of Emergencies, the Institute of Public Procurement of the RANEPA, on the basis of the OTSPK VNIIDAD.
Recruitment work is carried out in the traditional manner. Vacancy announcements are published on the official website of the Institute. A reserve for leadership positions is currently under development.
Measures are being taken on anti-corruption policy issues. In particular, by order of January 28, 2015 No. 6, a person responsible for the prevention of corruption and other offenses was appointed; by order of 03.02.2015 No. 9 "The procedure for notifying the employees of VNIIDAD about the receipt of a gift in connection with protocol events, business trips and other official events, delivery and evaluation of the gift, sale (ransom) and crediting of funds received from its sale" with attachments "; Order No. 36 of 12.10.2016 approved the Regulation on Conflict of Interest; anti-corruption policy; Code of Ethics and Service Conduct for Employees.
The organization of the work of the personnel department and the organization of personnel records management generally comply with the requirements of the legislation, including in terms of the protection of personal data of employees. The premises of the personnel department allows you to provide special conditions for storing personal account documents in a fireproof safe, to conduct interviews on personnel issues.
The institute organizes the practice of students of universities and colleges, which annually takes about 3-5 students.
3. Research work
The share of employees directly involved in research work is approximately 70% of the actual number of the institute. Due to insufficient staffing, VNIIDAD is limited in its capabilities to develop the full range of scientific topics relevant to the archive industry. In particular, the RAS examination of the institute's scientific activities, noting the potential of innovative projects to create a block of methodological recommendations in such an area as electronic documents, electronic archives, digitization of documents, stated that "this direction is not leading in the organization's activities."
Scientific work is carried out in accordance with the annual plans for research and development work carried out on the basis of a state assignment (hereinafter - the R&D Plan), as well as on topics planned by Rosarkhiv as part of the implementation of the federal target program "Culture of Russia".
Over the past three years, the Institute has completed more than 60 scientific developments, the bulk of which (67%) is of information and analytical nature. The share of normative and methodological work is 19.6% and 14.7%, respectively. The analysis of the dynamics indicates a decrease in the number of completed scientific works: 39 - in 2014, 14 - in 2015, 17 - in 2016.
In total for 2014 - 2016 The institute employees published six monographs, two reference and bibliographic publications and twenty-three articles in publications included in the List of publications recommended by the Higher Attestation Commission of the Ministry of Education and Science of Russia. The total number of published (including deposited) works of VNIIDAD employees in 2014 - 2016 amounted to 290 titles.
Over the past three years, the Russian Science Citation Index (RSCI) has recorded 75 publications of the Institute's employees. VNIIDAD has a fairly solid Hirsch index (h-index) - 6; and a good i-Index - 5.
As a rule, the results of scientific research of VNIIDAD are accepted without significant comments or after minor revisions, taking into account the comments expressed during the discussions at the meetings of the advisory bodies of Rosarkhiv (collegium, commission for research and methodological work, etc.). At the same time, in spite of the fact that the research work, which results in methodological manuals, is carried out by the institute properly and in the prescribed manner, their implementation is sometimes difficult due to insufficient close connection with the practical work of archival institutions.
State registration of scientific research works is carried out by the institute in the prescribed manner. VNIIDAD annually sends reporting materials to the Federal system for monitoring the performance of scientific organizations performing research, development and technological work.
Research reports carried out by VNIIDAD do not always fully comply with the requirements for their structure and design GOST 7.32-2001 “Report on research work. Structure and design rules ”(relevance and objects of research, methodology and methods of work, significance, etc. are not highlighted).
However, the main problem of organizing research work is a noticeable and steady decline in its personnel potential, both quantitatively and qualitatively. A comparative analysis of the results of research activities showed that in 2014 - 2016. specialists who quit for various reasons in the past three years have published 204 works (not counting collective research and three collections of conference proceedings "Documentation in the Information Society"), and only 86 employees who continue to work. At the same time, the dynamics of scientific publication activity of continuing employees shows a decrease rates: if in 2015 they published 33 works, then in 2016 their number decreased to 25.
Thus, the creative potential of VNIIDAD research workers is generally not fully realized, and for about half of the employees it remains generally not manifested in the form of scientific publications, which sharply reduces the overall assessment of the Institute's performance.
4. Scientific information activities
VNIIDAD provides scientific and information services to archival institutions, legal entities and individuals with specialized normative and scientific-methodological literature through the Branch Center for Scientific and Technical Information on Archival Science and Records Management (hereinafter - OCSTI), which annually fulfills more than 600 information requests of legal entities and individuals ...
Reference and information fund (CIF) of the OCSTI is about 54.0 thousand published and unpublished works, annually increasing by an average of 500 new acquisitions. For the purposes of accounting and use, a reference and information card index has been compiled and maintained in the traditional form, and lists of new acquisitions are periodically published. The electronic version of the catalog posted on the VNIIDAD website contains 42.0 thousand bibliographic descriptions of SIF materials.
Due to the weak technical and software equipment of the institute (the lack of high-performance scanners, computer programs for optical recognition of text and editing PDF files, a photo editor), the process of converting the CIF materials directly into electronic form is rather slow, and the created electronic resource is not freely available on the institute's website. hosted.
5. Educational activities
Having a perpetual license for the right to carry out educational activities AAA No. 000821, reg. No. 0809, issued by Rosobrnadzor on 03/09/2011, the institute conducts it under the programs of training scientific and pedagogical personnel in graduate school, as well as on additional professional programs and vocational training programs.
In accordance with the decision of the Council of CIS Heads of Governments dated 09/18/2003, VNIIDAD has the status of a basic organization for retraining and advanced training of personnel in archival science, document management and documentation support for the administration of the CIS member states, which is implemented through the activities of the Industry Center for Advanced Studies in Archival Affairs and management documentation (hereinafter referred to as the OCPK).
The Institute carries out postgraduate studies in the specialty 05.25.02 - Documentary, document management, archival science. However, in violation of the Procedure for the organization and implementation of educational activities for educational programs of higher education - programs for the training of scientific and pedagogical personnel in graduate school (adjunct), approved by order of the Ministry of Education and Science of Russia No. 1259 dated November 19, 2013, the corresponding educational program of VNIIDAD did not pass state accreditation.
Currently, three people are enrolled in postgraduate studies in full-time education (including one on a paid basis) and one person in a correspondence course. In 2015 - 2016 admission to graduate school was not carried out.
Due to the impossibility of ensuring the functioning of the dissertation council in accordance with the requirements of the order of the Ministry of Education and Science of Russia dated 12.12.2011 No. 2817 "On the approval of the Regulations on the council for defending dissertations for the degree of candidate of science, for the degree of doctor of science" and the lack of the required number of Doctors of Sciences, the work of the dissertation council was terminated (order of the Ministry of Education and Science of Russia dated 07.07.2015 No. 729 / NK), which, nevertheless, is not a sufficient justification for the absence of dissertation candidates prepared by the institute, since graduate students could defend themselves at the dissertation council of the RSUH.
OTSPK carries out professional retraining and advanced training of personnel in archiving and documentation support of management on a contractual basis with legal entities and individuals. Training at the OCPK is carried out in full-time, part-time and part-time forms in the main areas of professional retraining, advanced training in short and long-term formats, as well as in some cases - within the framework of individual internships.
The work of the OCPK is based on thematic plans of educational events and schedules for conducting training courses. To coordinate the work of the OCPK, a methodological council was created, the functions of which include the coordination of thematic plans and curricula, course schedules, lists of published educational and methodological literature, quality control of curricula, the optimal methodology for recruiting students. Currently, the composition of the council is in need of significant renewal due to the dismissal of most of its members.
In addition to the leading specialists of VNIIDAD, the most qualified employees of state archives, software developers in the field of information and documentation support of management and archiving, teachers of specialized higher educational institutions are also involved in the educational process, although this practice is not particularly common due to the lack of sufficient financial resources for the institute. involving them in conducting classes.
Over the past three years, the OTSPK has trained more than 2.5 thousand people, incl. a significant number of archivists from the CIS and EURASIC countries (Kazakhstan, Tajikistan, Mongolia, Vietnam, etc.).
The main disadvantage of the educational activities of VNIIDAD is the lack of state accreditation of educational programs for professional retraining and advanced training implemented by it. Although this is not formally required for those, it nevertheless reduces the competitive advantages of VNIIDAD in comparison with higher educational institutions that have state accreditation and are actively expanding the practice of implementing additional education programs, which in the future may entail the ousting of VNIIDAD from the market for the provision of educational services in the field of training document managers and archivists, since in the absence of accreditation, he cannot issue state diplomas and certificates at the end of the training.
The lack of active professional interaction of the institute with single-profile higher educational institutions also does not contribute to educational activities.
6. International cooperation
The international relations of the institute are aimed at improving the quality of scientific activities on the basis of cooperation with the international archival community through the development of joint programs, the use of archival and clerical innovations and information technologies, participation in international scientific projects, scientific mobility of scientists.
Until recently, the most fruitful professional relations developed within the framework of the agreement between VNIIDAD, the Belarusian Scientific Research Institute of Documentation and Archival Affairs and the Ukrainian Scientific Research Institute of Archival Affairs and Documentation. However, after the well-known events, contacts with the Ukrainian side were frozen, while ties with Belarusian colleagues continue to develop quite actively. VNIIDAD is a permanent participant in joint scientific events implemented within the framework of the Joint Action Plan of the Federal Archival Agency and the Department for Archives and Records Management of the Ministry of Justice of the Republic of Belarus for 2014-2016.
An important area of \u200b\u200bthe international activity of the institute is participation in the work of the International Council of Archives and its Euro-Asian regional branch (EURASICA). VNIIDAD representatives have taken part in most of the recent International Archives Congresses and in almost all EURASICA events. It should be noted here that the annual organization of international conferences "Documentation in the Information Society" under the auspices of EURASIKA and Rosarkhiv.
The participation of VNIIDAD in the activities of the International Institute of Archival Science in Trieste and Maribor as one of the authoritative forums of specialists in the field of archival science is also useful.
Since 2016 VNIIDAD is a partner of the international project InterPARES Trust and is a member of its European group.
7. Logistics and financial support
VNIIDAD has no real estate on its balance sheet. On the basis of the contract for the gratuitous use of premises and property dated January 11, 2011 No. BP 3/11, it occupies work premises with a total area of \u200b\u200b1,731.7 sq. meters in the building of the Russian State Archive of Scientific and Technical Documentation at the address: Profsoyuznaya st., 82.
The provision of employees with computer equipment is 85% (50 workstations, of which 8 are over 8 years old).
VNIIDAD, as a federal budgetary institution, is financed from the following funds:
the federal budget allocated in the form of a subsidy for the fulfillment of the state assignment established annually;
federal target program "Culture of Russia", received on a competitive basis;
coming from income-generating activities.
The dynamics of the ratio of budgetary and extrabudgetary funding over the past three years indicates a decrease in extrabudgetary revenues, both in absolute terms and in shares in relation to the budgetary component. At the same time, budget financing in absolute terms practically did not change over this period:
At the same time, it should be specially noted that the direct scientific activity is carried out by the Institute exclusively at the expense of budgetary funds within the framework of the fulfillment of state tasks and state contracts under the federal target program "Culture of Russia". For the period 2014 - 2016 VNIIDAD has not implemented a single research project commissioned by non-governmental organizations or with the involvement of grant support.
Funds allocated for the development of the Institute, incl. for material and technical equipment, constitute a relatively small part of its extra-budgetary income: in 2014 - 814 616.0 rubles. (6.8% of off-budget revenues), in 2015 - 1,080,855.0 rubles. (10.4%), 2016 - 1,128,901.0 rubles. (7.6%).
In 2014-2016. inappropriate (ineffective) spending of budgetary funds by the institute was not allowed. The procedure for spending funds on business trips is respected.
Budget accounting of income and expenses is maintained in accordance with the working chart of accounts for budget accounting. Verification of the correctness of drawing up by VNIIDAD "Report on the implementation of the institution's plan of its financial and economic activities" for 2016 and other budget reporting revealed a number of violations. Reports are submitted in violation of the established deadlines, which leads to delays in the submission of consolidated statements by Rosarkhiv to the Federal Treasury
In order to streamline extrabudgetary activities, standard forms of contracts for the provision of paid educational services (correspondence courses, part-time, short-term full-time with legal entities / individuals), contracts for the provision of paid services (to attract teachers to advanced training courses for lecturing, checking control and other works, etc.), an agreement for the provision of paid services for the preparation and provision of information materials (for OCSTI).
An inventory of cash, inventory, fixed assets and financial liabilities was not carried out in 2016.
A selective check of the correctness of the establishment of official salaries and their accrual for 2016 did not reveal any violations. In the audited period, the completeness and timeliness of the reflection of financial and economic transactions on remuneration, accrual and payment of insurance premiums in the budget accounting registers, no violations were revealed.
Remuneration for labor is made in accordance with labor contracts and timesheets.
application
to the certificate following the results of the due diligence
FBU "All-Russian Scientific Research
Institute of Documentation and Archival Affairs "
Recommendations for improving the activities of VNIIDAD
Develop a long-term plan (concept or program) for the development of the institute;
proceed to drawing up the annual work plans of the Institute;
optimize the number of structural units not directly involved in research and / or educational activities;
to carry out certification of researchers with less than four published works in 2014-2016;
restore the maintenance of military records in accordance with the Regulations on military records;
organize work on the formation of a personnel reserve;
ensure the conduct of personnel records management in accordance with applicable law;
to expand the practice of creating temporary creative teams for the implementation of research projects, including with the involvement of specialists from scientific and educational organizations;
to provide preliminary consideration of all, without exception, the results of research works by a specially created advisory body (expert council, expert section of the Academic Council, etc.);
provide for the mandatory inclusion in the development cycle of methodological manuals for their experimental implementation;
to intensify the placement of scientific publications in journals, indexed in the Web of Science and Scopus;
to consider the issue of state (or at least public) accreditation of educational programs of VNIIDAD in the field of professional retraining and advanced training of specialists;
deepen cooperation in the field of educational activities with higher educational institutions that train personnel in the field of records management and archival science;
modernize the website, including issue a sitemap, install the site search function; to supplement the contacts section with information about the heads of structural divisions, indicating phone numbers and e-mail addresses; to create a heading "Published works of VNIIDAD"; expand the number of partner sites;
to increase the number of translations of the Institute's works into foreign languages; create an English-language version of the Institute's website;
consider the question of joining the Institute as a member of the International Council of Archives in the category "C";
to intensify the search for sources of additional funding, both through the search for orders for the development of scientific topics, and through the commercialization of the results of their own research activities;
take measures to streamline contractual work, including developing and approving documents regulating the procedure for agreeing, signing, and executing agreements (government contracts);
ensure compliance with the requirements of the legislation in terms of registration and timing of budget reporting, as well as the issuance / receipt of funds from the institution's cash desk;
update the order on accounting policy;
to carry out an inventory of cash, inventory, fixed assets and financial obligations of the institute.
Rosarkhiv, VNIIDAD. 2014
Rosarkhiv, VNIIDAD. 2014
... (Contractor - LLC "ADAPT");
... (Contractor - Russian State University for the Humanities (RSUH);
... (Contractor - All-Russian Research Institute of Documentation and Archival Affairs (VNIIDAD);
. (Contractor - All-Russian Research Institute of Documentation and Archival Affairs (VNIIDAD);
... (Contractor - All-Russian Research Institute of Documentation and Archival Affairs (VNIIDAD);
(Executor - All-Russian Research Institute of Documentation and Archival Affairs (VNIIDAD).
Analytical review "The state and development of archiving in the CIS countries in 1999-2010." Rosarchiv, VNIIDAD. 2012 r.
Analytical review "Comparative analysis of analog and digital technologies for the development and application of technological solutions that ensure the restoration of fading texts of archival documents." Rosarkhiv, VNIIDAD. 2012 r.
Rosarkhiv, VNIIDAD. 2012 r.
Methodical recommendations on the organization of work and technological equipment of electronic document storages. Rosarkhiv, VNIIDAD. 2012 r.
Methodical recommendations for electronic copying of archival documents and management of the received information array. Rosarchiv, VNIIDAD. 2012 r.
Guidelines for the application of GOST R 7.0.97-2016 "System of standards for information, library and publishing. Organizational and administrative documentation. Requirements for paperwork "/ Rosarchiv, VNIIDAD. M., 2018.
Guidelines for the development of model nomenclatures of cases for territorial bodies and subordinate organizations by federal government bodies / Rosarkhiv, VNIIDAD. M., 2018.
Methodical recommendations for working with documents on personnel in state and municipal archives, archives of organizations / Rosarkhiv, VNIIDAD. M., 2018.
Prepared by the Historical and Archival Institute of the Russian State University for the Humanities, which, within the framework of the activities of the Federal Target Program “Culture of Russia (2012-2018), prepares a set of reference, methodological and practical manuals for the“ Rules for organizing storage, acquisition, accounting and use of documents from the Archival Fund of the Russian Federation and other archival documents in state and municipal archives, museums and libraries, organizations of the Russian Academy of Sciences "(state contract No. 079 of February 24, 2014).
This work was reviewed in the scientific and methodological councils of archival institutions of federal districts and federal archives and is recommended for use in the practical activities of archival institutions.
First of all, the manual is intended for archivists without special education and experience in archival institutions.
Town: Moscow
Event program
The branch center for advanced training VNIIDAD is opening a set of courses for professional retraining and advanced training in archiving.
Professional retraining courses allow you to remotely acquire the necessary knowledge and skills to conduct a new type of professional activity or improve your professional level within the existing qualifications.
Graduates of courses can perform the duties of an archivist, head of archives, head of the office, teacher (in colleges, universities), assistant manager, referent for main activities, etc.
Forms of training: part-time and part-time.
Duration of training - 1 year.
Authors and teachers: leading specialists of VNIIDAD are the developers of the main regulatory documents in force in the Russian Federation: laws, rules, GOSTs, instructions, lists and authors of methodological manuals on organizing work with documents in modern conditions.
In the professional retraining program in archival affairs:
1. Organization of archiving in Russia
1.1. The legal basis for the organization of archiving in the Russian Federation. Archival management bodies in Russia
1.2. History of the organization of archiving in Russia
1.3. The history of state institutions and public organizations in Russia, the USSR, the Russian Federation - the main fund-makers of the Archive Fund of the Russian Federation
1.4. The modern composition of the Archival Fund of the Russian Federation and its classification
1.5. Network and functions of public records
1.6. Archives of organizations, their functions, rights and competence
1.7. Organization of documents within the archive according to funds, united archival funds, collections
2. Examination of the value of documents and acquisition of archives
2.1. Formation of the Archive Fund of the Russian Federation
2.2. Goals and objectives of the examination of the value of documents. Principles, criteria, methods for evaluating documents
2.3. System of normative and methodological guides for the selection of documents
2.4. The procedure for conducting and formalizing the results of the examination of the value of documents
2.5. The goals and objectives of the acquisition of archives. Archive acquisition source lists
2.6. Reception of documents in the state, municipal archive
2.7. System of expert bodies
3. Accounting of documents in archives
3.1. Goals, objectives and principles of centralized state accounting of archival documents
3.2. The system of accounting documents of the archive, their purpose
3.3. The procedure for conducting work on recording storage units and documents in the archive
3.4. Accounting for unique and especially valuable documents in the archive. Accounting for the insurance fund and the use fund
3.5. Features of accounting in the archives of organizations
3.6. Implementation of automated archival technologies for keeping records of archival documents
4. Ensuring the safety of archival documents
4.1. Arrangement and equipment of state archives
4.2 Physicochemical and biological factors of destruction of archival documents
4.3. Control of the presence and physical condition of archival documents
4.4. Methods for special processing of documents
4.5. Protection of archival documents from theft and unauthorized access
5. Scientific reference apparatus for the documents of the Archival Fund of the Russian Federation
5.1. Differentiated description - the basis for the creation of a scientific reference apparatus for the documents of the Archival Fund of the Russian Federation
5.2. System of scientific and reference apparatus for documents of the Archival Fund of the Russian Federation
5.3. Archival inventory - basic directory of the state archive
5.4. Archive catalogs
5.5. Travel guides
5.6. Pointers (archival directories)
5.7. Reviews of archival funds and documents
5.8. Automated scientific and reference apparatus of the state archive
6. Use of documents from the Archives of the Russian Federation
6.1. Formation of a unified archive and information space
6.2. Purposes and forms of use of documents from the archive fund of the Russian Federation
6.3. Organization of the use of documents in state archives
6.4. Types of information documents
6.5. Publication of documents of the state archive
6.6. Exhibitions of documents, their types, purpose and organization
6.7. Compilation of thematic collections of archival documents
6.8. execution of requests
6.9. Submission of documents for study in the reading room of the archive
6.10. Organization of cooperation with legal entities and individuals on the use of documents from the state archive on contractual terms
6.11. Accounting for the use of documents in the state archive
7. Management in archives
7.1. Organization of labor in the state archive
7.2. Standardization of works in the state archive
7.3. Modern forms of economic activity of the state archive